I get it lovely. After years of photographing weddings and being a part of a couples journey to becoming husband and wife, I totally get it. Planning a wedding is no easy feat. Whether you’re going for an elaborate affair or simply eloping, there are about a million things that need to get done before you walk down the aisle. Between appointments with vendors, visits to venues, dreaming about your decor and choosing your bridesmaids, something might accidentally get overlooked! So, to help you keep your head on straight as you plan your wedding day, here are a few ways to help you stay organised! I really hope it helps, regardless of what stage of the journey you are on…
1. Plan to plan…
I know, I sound a little OCD when I say this – but honestly, if you don’t get intentional and set aside time to put into the planning, things actually won’t happen. I’m a huge believer in life that things that are meant to be, will fall into place – BUT, when you’re planning the most important party of your life, you need to dedicate a bit of time each day or a couple hours on a weekend for some focused wedding talk. Keep in mind as well, wedding venues & photographers tend to receive bookings 12 months in advance for some dates (particularly September I’ve found!) so you want to get in early to book the vendors that you love. There is nothing worse than having to settle for someone else, just because you didn’t plan time to plan! (See, not as crazy as it sounds!)
2. Store all your ideas in one place!
There’s nothing worse than trying to remember where you saw that PERFECT invitation design and trying to retrace your steps to find the specific website, email or Instagram feed! Storing all your ideas in the one place will make your life so much easier… simply create a folder on your desktop or a board on Pinterest! When you have a dedicated place to keep all your ideas and inspiration, wedding planning becomes so much easier! Plus, sharing your vision and ideas with your wedding vendors (which I highly recommend) will become a piece of cake!
p.s want to check out my Pinterest page, click the image below!
3. Consider a colour coded system.
… and you thought I was being OCD with the first point! Honestly, even better than making a to do list, is colour coding a calendar that is used exclusively for wedding-related appointments and tasks. Pick a different colour for each vendor so that you can quickly see what’s coming up for the weeks ahead. This will help you when it comes to keeping track of when deposits are due, follow up emails need to be sent, dates & times for appointments and so much more. It may seem like a lot of work to switch pens every time you add something to the calendar, but trust me, you’ll be grateful you did as your schedule starts to fill up and you’ll feel more of top of it all than ever!
4. Create a specific wedding email address…
I have heard over and over again from my brides that this is the one thing that they couldn’t have lived their wedding planning lives without! Creating an email address used only for wedding planning emails, means that all your communication is in one place – making it so much easier to keep track of. Simply use gmail or outlook, create a free email address (and I mean how cute is that!) and use it to send & receive wedding correspondence. Additionally, make sure you keep the subject lines of emails nice and clear so that at one glance at the inbox, you know what’s what!
5. Take advantage of pre-assembled timelines!
Lastly, if you’re not sure where to start – I don’t blame you lovely. Whether you’re planning a wedding in 12 months, 6 months or as little as 3 months, a timeline will help keep you on track! Mark up a calendar with some of the bigger items (like venue scouting, wedding dress shopping or picking your photographer) so you know when you need to start tackling those things. Lastly, don’t be afraid to ask for help! If you have a Wedding Planner, they should be of so much assistance when it comes to putting together a timeline, but so can other vendors – I know that I create timelines for all of my couples – so if you’re not sure where to start, ask!